Supplier Management & Vendor Portal
Manage supplier communication and data all in one place. Facilitate supplier transactions and manage your vendor relationships easily with automated guidance and audit logs.
Take the first step towards excellent supplier collaboration
Advanced Supplier Evaluation
Provide templates for supplier evaluations for different types of purchases. Create customised bid submission pages to ensure suppliers submit and comply according to your policies, and include specific evaluation criteria requirements for evaluators to assess proposals.
Guided Supplier Onboarding
Automatically send forms and reminders to your vendors at specific moments in your workflows to ensure proper onboarding. Whether it is for vendor registration, certification verification or collection of updated information, the system can be triggered to send forms for your due diligence, and also reminders to remind your vendors to respond.
Supplier Self-Help Portal
Work directly with suppliers on the platform, where vendors can submit proposals, download POs and upload invoices. Suppliers can also communicate through the platform for any clarifications or resubmission requests, and communication is logged into the system for future audits. Enhance supplier collaboration by effectively monitoring transactions, facilitating timely submission of documents, and ensuring seamless communication. Experience the advantages of improved operational efficiency and quicker workflows with automated forms and reminders. Discover more about Tenderboard’s vendor portal.
Easily Accessible Supplier Lists
Approve or blacklist vendors on the platform and share your vendor lists with staff so relevant parties receive the most updated lists, always.
Collaborate with Your Suppliers Efficiently and Effectively Online
Supplier communication and collaboration is often spread across multiple mediums (phone calls, emails, text messages etc.), making it difficult to track supplier information because it is stored in several sources. Remove compliance risks and disparate data repositories with TenderBoard’s Supplier Management Module, and grow together with your vendors.
- Consolidate all supplier data and document submissions in a single place
- Ensure purchases are made with your Approved Vendor Lists (AVL)
- Automate supplier forms to be sent out and compliance checks are made before transactions
Supplier Management Module Features
Onboard and store vendor information in a single platform that allows you to control vendor relationships and collaboration.
Provide users with automation guidance on proper vendor onboarding, prompting vendor forms and due diligence before working suppliers.
Create supplier forms or pre-qualification questionnaires in the system, and automatically send them to your suppliers at the appropriate time.
Store supplier interaction and information in one place and easily access it anytime you need.
Create and share approved vendor lists (AVLs) with purchasers to decentralise purchasing while ensuring proper procurement compliance .
TenderBoard’s Vendor Portal improves supplier onboarding with simple user interface and free access to managing transactions with you.
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Supplier Management FAQ
What are the benefits of having a vendor or supplier management tool?
Implementing supplier management software can help your organisation with:
- Supplier Compliance: Ensure all vendor activities comply with your company policies and regulatory requirements.
- Single Source of Truth for supplier information: Provide a central database for all supplier data, making it easier to manage and access information.
- Improved Efficiency: Automate manual tasks such as sending out supplier forms for vendor onboarding, or compliance checking of vendor information.
- Enhanced Vendor Relationships: Grow stronger relationships with better communication and collaboration with your suppliers.
Do my vendors need to pay for TenderBoard?
Suppliers do not need to pay or even create an account on TenderBoard to work with you. They can submit quotations, download POs and submit invoices when you need them to through emails sent to them.
If they wish to create an account, TenderBoard offers a free supplier account on our vendor portal to allow them to manage these deals with you.
How can I encourage my suppliers to use the self-help portal?
We understand that a successful procurement implementation doesn’t only require employees to use the system, but also your suppliers. TenderBoard reduces this friction by making it free for your suppliers to continue working with you, and they do not even require an account on the platform. Furthermore, you can encourage adoption by helping your suppliers understand that
- Bid and invoice submissions can be made easily through the portal
- The self-help portal allows them to track submissions and payment statuses
- POs or other documents can be easily retrieved through the platform
We also offer trainings and support for your suppliers to ensure a smooth transition into the platform.
Take Control of Your Procurement Today
Book a demo to see how TenderBoard can help you easily and effectively manage your procurement through digitalisation and automation your workflows and process.
